How to Send Files Using Google Drive


Sending files over the internet can be quite a headache, particularly if you are sending large files. Email attachments allow only an average of 10MB of attachments per email, which means they cannot be used effectively for sending large files. What then do we use for sending files as large as 100MB, or 1GB, or 10GB over the internet?

Google Drive is the answer. Actually, you can use Google Drive to send up to 15GB of data over the internet! Moreover, you can use Google Drive to store your files safely on the internet, without necessarily having to send them. However, to use Google Drive to send files, both the sender and the receiver must have Gmail accounts, and pretty much everyone has a Gmail account (if you don’t, click here to sign up for one). Let’s see how Google Drive really works.

Assuming you want to use Google Drive to send Gathiu Wangari the necessary files so he can build you a website, here are the steps to follow.

  1. Place all the necessary files in one location on your computer

    Before going to Google Drive, prepare the files you want to send. Firstly, place them in one location on your computer.

    Place all the necessary files in one location on your computer
  2. Select all the files

    Press Ctrl+A on the keyboard to select all the files

    Press Ctrl+A on the keyboard to select all the files
  3. Send the selected files to a Compressed (zipped) folder

    With the cursor placed over one of the selected files, right click to reveal the menu, go to Send to and click Compressed (zipped) folder.

    Send the selected files to a Compressed (zipped) folder

    A compressed (zipped) folder, containing all the selected files, is created. Rename it if necessary and press Enter on the keyboard.

    Rename the Compressed (zipped) folder if necessary and press Enter on the keyboard

    Sending the files to a compressed (zipped) folder reduces their size thereby reducing the time it will take you to upload them to Google Drive.

  4. Open Google Drive

    To open Google Drive, log in to your Gmail account and click the small 3x3 grid on the top right to reveal the fly-out menu, then click Drive.

    Open Google Drive

    If you are viewing Gmail in basic HTML, simply click Drive on the top left.

    Open Google Drive

    Google Drive opens in new tab.

    Google Drive
  5. Upload the compressed (zipped) folder

    Click the arrow next to My Drive to reveal the fly-out menu, then click Upload files…

    Upload the compressed (zipped) folder

    Locate the compressed (zipped) folder on your computer, click on it to select it, then click Open.

    Upload the compressed (zipped) folder

    Uploading begins, with the progress being shown at the bottom right corner.

    Upload the compressed (zipped) folder

    Once the upload completes successfully, the compressed (zipped) folder appears in the Drive.

    Upload the compressed (zipped) folder

    Since the compressed (zipped) folder contains all the necessary files, you do not need to upload the individual files.

  6. Share the compressed zipped folder

    Click the compressed (zipped) folder to select it, then click the share button i.e. the button with a human outline and a + sign.

    Share the compressed zipped folder

    A pop-up window appears.

    Share the compressed zipped folder

    Enter the email addresses of the people you want to send the compressed (zipped) folder to (to send to Gathiu Wangari, use the email address gathiuwangari@gmail.com or wangarigathiu@gmail.com) and choose the appropriate permissions. Mostly, you’ll want to leave that at Can edit.

    Share the compressed zipped folder

    Add a note that will be displayed to the recipient and click Send.

    Share the compressed zipped folder

    A notification appears at the top centre when sharing is done successfully.

    Share the compressed zipped folder

    On the other end, the recipient receives an email notifying him of the shared file.

    Share the compressed zipped folder

    It opens thus

    Share the compressed zipped folder

And that’s how easy it is to send files using Google Drive! All you need is a Gmail account. Remember you can also use Google Drive to store your files safely on the internet.